Category · 17 products
Workplace and Space Management Software
Workplace software grew quickly around hybrid working and then consolidated just as quickly. Two consequences shape this category.
First, the products split by what they are really for. Booking tools get a person a desk or a room with as little friction as possible, and live or die on calendar integration. Space management is a real estate discipline: floor plans, allocation, chargeback and portfolio planning, usually bought by a different team with a different budget. Visitor management is a front-of-house and security function. Workplace experience apps aggregate these plus services into an employee-facing front end. A booking tool will not do space planning, and a space planning module will not win over employees who just want a desk near their team.
Second, several well-known brands here have been merged into other products. Where a candidate turned out to be a retired brand or a module rather than a separately purchasable product, it is recorded as such rather than listed as a current option, and consolidations are named with their evidence. That makes this category shorter than the vendor landscape suggests, which is the honest outcome.
This is also a category where published per-user pricing is common, and where it exists it is recorded with the unit and billing period exactly as stated.
Vendors
Appspace Inc., deskbird, Envoy, Eptura, FM:Systems, a Johnson Controls company, Kadence, Microsoft, MoveInSync, OfficeSpace Software Inc., Planon, Robin Powered, Inc., Skedda, Spacewell, a Nemetschek company, Visionect d.o.o.
17 products
Microsoft Places
Microsoft
Microsoft Places is an AI-assisted workplace app embedded in Teams and Outlook, covering work plans, workplace presence, room and desk booking and space utilisation insights. Individual desk booking is a premium feature requiring a space licence.
Multi-site support Outlook and Teams integration Mobile app Utilisation reporting
- Cloud
- Commercial
- Desk and room booking
- Small, Medium, Enterprise
Appspace Workspace
Appspace Inc.
Appspace Workspace is the space and desk booking module of the Appspace workplace experience platform, which combines digital signage, employee communications and space reservation. Plans bundle premium users, devices, storage and bandwidth, with a free tier.
Workplace experience app Desk booking
- Cloud
- Freemium
- Workplace experience
- Small, Medium, Enterprise
WorkInSync
MoveInSync
WorkInSync is hybrid workplace software from MoveInSync, and the cheapest product in this category with published pricing, at 1.79 per user per month on the Standard plan billed annually.
- Cloud
- Commercial
- Desk and room booking
- Small, Medium, Enterprise
deskbird
deskbird
deskbird is desk booking and hybrid work software billed per active user, with published multi-currency rates, native Microsoft Teams and Outlook add-ins, calendar sync, SCIM provisioning, SAML SSO, HRIS integrations and an open API.
Documented API Outlook and Teams integration Hybrid work scheduling Meeting room booking
- Cloud
- Commercial
- Desk and room booking
- Small, Medium, Enterprise
Eptura Workplace
Eptura
Eptura Workplace is the former iOffice, renamed in 2023. A workplace and space led application covering floor plan management with AutoCAD, block and stack planning, move management, service request ticketing and utilisation analytics.
Multi-site and portfolio management Reporting and dashboards BMS and IoT integration Mobile field application
- Not verified
- Commercial
- Workplace-led FM
- Medium, Enterprise
Kadence
Kadence
Kadence is an AI-assisted workplace operations platform sold in WorkOps and SpaceOps product lines, covering booking, visitor management, move management, stack and scenario space planning, HRIS integration and workplace insights, billed per active user.
Outlook and Teams integration Utilisation reporting Workplace experience app Visitor management
- Cloud
- Commercial
- Desk and room booking
- Medium, Enterprise
Joan
Visionect d.o.o.
Joan is room and desk booking software from Visionect, sold in tiered plans that bundle users and devices. It runs on Joan e-paper displays but also on ordinary tablets and LCD screens, so the software is not tied to the vendor hardware.
Meeting room booking Desk booking
- Cloud
- Commercial
- Desk and room booking
- Small, Medium
Spacewell Smart Building Suite
Spacewell, a Nemetschek company
Spacewell is a Nemetschek Group company, formerly MCS, selling a smart building suite of separately named products covering workplace and space, asset and maintenance, and energy, with occupancy and indoor air quality sensing and AI features.
Multi-site and portfolio management Reporting and dashboards BMS and IoT integration Mobile field application
- Cloud
- Commercial
- Workplace-led FM
- Medium, Enterprise
Skedda
Skedda
Skedda is desk and space booking software priced per bookable space rather than per user, with published regional plan pricing, Outlook and Google calendar sync, Slack and Teams integrations, SSO, webhooks, Zapier and a public API.
Documented API Outlook and Teams integration Hybrid work scheduling Meeting room booking
- Cloud
- Commercial
- Desk and room booking
- Small, Medium, Enterprise
Envoy Workplace
Envoy
Envoy Workplace is a modular workplace platform covering desk, room and parking reservations, interactive live maps, visitor and contractor management, deliveries, room displays and workplace analytics, with per-module published pricing.
Multi-site support Outlook and Teams integration Mobile app Utilisation reporting
- Cloud
- Mixed
- Workplace experience
- Small, Medium, Enterprise
Robin
Robin Powered, Inc.
Robin is workplace management software for booking desks, rooms, lockers and parking, with floor plans, hybrid team-day policies, visitor management, wayfinding, workplace analytics and Microsoft 365 and Google Calendar integration.
Documented API Outlook and Teams integration Wayfinding Utilisation reporting
- Cloud
- Commercial
- Desk and room booking
- Medium, Enterprise
OfficeSpace
OfficeSpace Software Inc.
OfficeSpace is workplace and space management software covering desk and room booking, interactive floor plans, stack plans, moves adds and changes, visitor management, wayfinding and workplace analytics. The vendor now positions it as an AI operating system for workplace and facilities teams.
Outlook and Teams integration Mobile app Wayfinding Utilisation reporting
- Cloud
- Commercial
- Space management
- Medium, Enterprise
Published comparisons
How to choose
How to choose in this category
Work out who the buyer really is. If the problem is employees cannot find a desk, you want a booking tool and adoption is the only metric that matters. If the problem is you do not know how much space you are paying for, you want space management and the buyer is real estate or finance. These are different products and conflating them produces a purchase that satisfies neither.
Calendar integration is the whole product for booking tools. If booking a room does not behave correctly in Outlook or Teams, including cancellations, recurring meetings and delegate bookings, employees will book rooms the old way and your occupancy data will be fiction. Test the awkward cases, not the happy path.
Be careful what you conclude from occupancy data. Booking data tells you what people reserved, not what they used, and the gap is routinely large. Sensors measure actual presence but bring cost, placement and privacy considerations. Occupancy sensing for building systems and the practicalities of occupancy sensors cover what the different methods can and cannot tell you. Making a real estate decision on booking data alone is a common and expensive mistake.
Check whether the floor plan is live or a picture. Space management value depends on plans that stay current, which depends on a CAD or BIM workflow somebody owns. A platform that imports a drawing once produces a snapshot that is wrong within a year.
Watch for overlap with what you already own. If you already run a CAFM or IWMS, space management may already be licensed, and several products in this category are modules of platforms listed under CAFM and IWMS. Buying a second space tool alongside an unused IWMS module is a genuinely common waste.
Confirm licensing dependencies. At least one product here depends on specific Microsoft licensing, which can change the real cost substantially depending on what you already have.
Frequently asked questions
Possibly not for space management, which many IWMS platforms already include and which you may already be licensed for. The common genuine gap is the employee-facing booking experience, which IWMS modules tend to do poorly. Check what you own before buying a second tool for the same job.
For room booking it is close to the whole product. If cancellations, recurring meetings and delegate bookings do not behave correctly in the calendar your organisation already lives in, people will bypass the system and the resulting utilisation data will be worthless. Test those specific cases rather than a simple booking.
Because this segment consolidated hard, and several well-known brands are now modules of other products or retired names rather than separately purchasable software. Where that is the case it is recorded with the evidence and the successor product named, rather than listing a brand that cannot actually be bought. That makes the category shorter and more accurate.
Only cautiously. Booking data records what people reserved, not what they used, and the gap between the two is routinely large because people book and do not show up. Sensors measure actual presence but add cost, placement work and privacy considerations. Making a lease decision on booking data alone is a common and expensive mistake.
Desk booking is an employee-facing transaction: get me a desk, with as little friction as possible. Space management is a real estate discipline: floor plans, allocation, chargeback and portfolio planning. They are usually bought by different teams with different budgets, and a product strong at one is often thin at the other. This directory labels which each product primarily is.
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