Category · 17 products
Workplace and Space Management Software
Workplace software grew quickly around hybrid working and then consolidated just as quickly. Two consequences shape this category.
First, the products split by what they are really for. Booking tools get a person a desk or a room with as little friction as possible, and live or die on calendar integration. Space management is a real estate discipline: floor plans, allocation, chargeback and portfolio planning, usually bought by a different team with a different budget. Visitor management is a front-of-house and security function. Workplace experience apps aggregate these plus services into an employee-facing front end. A booking tool will not do space planning, and a space planning module will not win over employees who just want a desk near their team.
Second, several well-known brands here have been merged into other products. Where a candidate turned out to be a retired brand or a module rather than a separately purchasable product, it is recorded as such rather than listed as a current option, and consolidations are named with their evidence. That makes this category shorter than the vendor landscape suggests, which is the honest outcome.
This is also a category where published per-user pricing is common, and where it exists it is recorded with the unit and billing period exactly as stated.
Vendors
Appspace Inc., deskbird, Envoy, Eptura, FM:Systems, a Johnson Controls company, Kadence, Microsoft, MoveInSync, OfficeSpace Software Inc., Planon, Robin Powered, Inc., Skedda, Spacewell, a Nemetschek company, Visionect d.o.o.
17 matching products · clear filters
FMS:Workplace
FM:Systems, a Johnson Controls company
FMS:Workplace is the IWMS from FM:Systems, acquired by Johnson Controls in July 2023 and now being rebranded under the OpenBlue name. Covers space, real estate portfolio, maintenance, assets, occupancy sensors and workplace experience.
Multi-site and portfolio management Reporting and dashboards BMS and IoT integration BIM and CAD integration
- Cloud
- Commercial
- IWMS
- Medium, Enterprise
Serraview
Eptura
Serraview is Eptura space and portfolio management software for large corporate real estate estates. It covers floor plan management, block and stack planning, team and neighbourhood allocation, chargeback, occupancy validation and utilisation reporting from badge and sensor data.
Documented API Multi-site support Outlook and Teams integration Utilisation reporting
- Cloud
- Commercial
- Space management
- Enterprise
Eptura Engage
Eptura
Eptura Engage is the desk and meeting room booking product formerly sold as Condeco. It covers AI-assisted booking, interactive floorplans, hybrid work schedules, wayfinding, visitor registration and workplace analytics, delivered through an employee app and Microsoft workflows.
Documented API Multi-site support Outlook and Teams integration Mobile app
- Cloud
- Commercial
- Desk and room booking
- Medium, Enterprise
Archibus by Eptura
Eptura
Archibus is a long established IWMS, now owned and marketed by Eptura, covering real estate and lease management, space planning, capital projects, asset management and maintenance, with a FedRAMP Authorized government offering and an on premise deployment option.
Multi-site and portfolio management Reporting and dashboards BMS and IoT integration BIM and CAD integration
- Cloud, On-premises
- Commercial
- IWMS
- Enterprise
Planon Integrated Workplace Management Solution
Planon
Planon is a Dutch IWMS vendor, now majority owned by Schneider Electric, selling a broad integrated workplace management suite covering real estate, maintenance, space and workplace services on the Planon Platform.
Multi-site and portfolio management Reporting and dashboards Procurement and purchase orders BMS and IoT integration
- Cloud
- Commercial
- IWMS
- Medium, Enterprise
Published comparisons
How to choose
How to choose in this category
Work out who the buyer really is. If the problem is employees cannot find a desk, you want a booking tool and adoption is the only metric that matters. If the problem is you do not know how much space you are paying for, you want space management and the buyer is real estate or finance. These are different products and conflating them produces a purchase that satisfies neither.
Calendar integration is the whole product for booking tools. If booking a room does not behave correctly in Outlook or Teams, including cancellations, recurring meetings and delegate bookings, employees will book rooms the old way and your occupancy data will be fiction. Test the awkward cases, not the happy path.
Be careful what you conclude from occupancy data. Booking data tells you what people reserved, not what they used, and the gap is routinely large. Sensors measure actual presence but bring cost, placement and privacy considerations. Occupancy sensing for building systems and the practicalities of occupancy sensors cover what the different methods can and cannot tell you. Making a real estate decision on booking data alone is a common and expensive mistake.
Check whether the floor plan is live or a picture. Space management value depends on plans that stay current, which depends on a CAD or BIM workflow somebody owns. A platform that imports a drawing once produces a snapshot that is wrong within a year.
Watch for overlap with what you already own. If you already run a CAFM or IWMS, space management may already be licensed, and several products in this category are modules of platforms listed under CAFM and IWMS. Buying a second space tool alongside an unused IWMS module is a genuinely common waste.
Confirm licensing dependencies. At least one product here depends on specific Microsoft licensing, which can change the real cost substantially depending on what you already have.
Frequently asked questions
Possibly not for space management, which many IWMS platforms already include and which you may already be licensed for. The common genuine gap is the employee-facing booking experience, which IWMS modules tend to do poorly. Check what you own before buying a second tool for the same job.
For room booking it is close to the whole product. If cancellations, recurring meetings and delegate bookings do not behave correctly in the calendar your organisation already lives in, people will bypass the system and the resulting utilisation data will be worthless. Test those specific cases rather than a simple booking.
Because this segment consolidated hard, and several well-known brands are now modules of other products or retired names rather than separately purchasable software. Where that is the case it is recorded with the evidence and the successor product named, rather than listing a brand that cannot actually be bought. That makes the category shorter and more accurate.
Only cautiously. Booking data records what people reserved, not what they used, and the gap between the two is routinely large because people book and do not show up. Sensors measure actual presence but add cost, placement work and privacy considerations. Making a lease decision on booking data alone is a common and expensive mistake.
Desk booking is an employee-facing transaction: get me a desk, with as little friction as possible. Space management is a real estate discipline: floor plans, allocation, chargeback and portfolio planning. They are usually bought by different teams with different budgets, and a product strong at one is often thin at the other. This directory labels which each product primarily is.
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