Alternatives · 6 products
Robin Alternatives
Most people looking for Robin alternatives are looking for one of two things: a published price, or deeper space planning. Robin is a strong workplace booking product, meaning it exists to get a person a desk, a room, a locker or a parking space with minimum friction, and it is one of the few vendors in this category to name Outlook and Teams explicitly rather than referring vaguely to Microsoft integration. What it will not do is tell you what it costs, or plan your portfolio.
The pricing point surprises people, so it is worth stating plainly. Despite a widespread assumption that Robin publishes per-user rates, its pricing page carries no figures at all: no plan names, no currency, no units, only an invitation to submit a form. The one concrete commercial fact published is that all Robin subscriptions are billed annually. There is no free plan and no advertised trial. So you cannot evaluate Robin on cost without a sales conversation, and you cannot start small on a monthly commitment. If that is your blocker, the alternatives that publish real figures are deskbird, per active user from USD 3.75 per month on annual billing, Skedda, per bookable space from 99 per month for 15 spaces in EMEA and APAC, and Envoy, per module with Reservations at USD 5 per bookable resource per month, although every Envoy module price excludes an undisclosed platform fee.
The second reason to look elsewhere is planning depth. Robin describes floor plans and planning office layouts and moves, but there is nothing published equivalent to block and stack planning, space chargeback rules or BOMA area reporting. That is a space management requirement, a real estate discipline with a different buyer and a different budget, and it belongs with a product built for it rather than a booking app stretched toward it.
Two things to carry into every comparison below. First, be careful swapping a booking product for a space product: a space planning module will not win over employees who simply want a desk near their team, and each option below states what does not carry over. Second, no vendor in this category, Microsoft included, documents recurring-meeting behaviour, so no product here has a verified recurring-booking claim. Recurring meetings are where room booking most often breaks in practice, which makes them the first thing to test in any demonstration.
Last reviewed 7 November 2026
The alternatives, and why they are here
Selected on capability and use case rather than on sharing a category label. Each entry says what actually differs.
deskbird
deskbird
deskbird is desk booking and hybrid work software billed per active user, with published multi-currency rates, native Microsoft Teams and Outlook add-ins, calendar sync, SCIM provisioning, SAML SSO, HRIS integrations and an open API.
Why consider it: The strongest direct swap on Microsoft evidence and the one that lets you model cost without a sales call. deskbird names Outlook and Teams explicitly, native in MS Teams with a separate Outlook add-in, and publishes USD 3.75, EUR 2.75, CHF 2.75 and GBP 2.50 per active user per month on annual billing, against Robin which publishes no figures at all. deskbird also documents SCIM, SAML 2.0 and FIDO2. What does not carry over: no lockers or parking, no published floor plans, visitor management, wayfinding or analytics, and a 25-user minimum.
- Cloud
- Commercial
- Desk and room booking
- USD 3.75 per active user per month, Business plan, annual billing, minimum 25 users
Eptura Engage
Eptura
Eptura Engage is the desk and meeting room booking product formerly sold as Condeco. It covers AI-assisted booking, interactive floorplans, hybrid work schedules, wayfinding, visitor registration and workplace analytics, delivered through an employee app and Microsoft workflows.
Why consider it: Comparable enterprise booking scope, formerly sold as Condeco, with interactive floorplans, administrator-set hybrid schedules, wayfinding, visitor registration, multi-location office management, workplace analytics and Android room screen apps. Both are quote only. Microsoft evidence is weaker than Robin: Eptura says only that Engage integrates with Microsoft workflows. Also watch the Eptura portfolio overlap, including the documented restriction where both Condeco and Eptura Workplace are already implemented.
- Cloud
- Commercial
- Desk and room booking
- Contact vendor for pricing
Microsoft Places
Microsoft
Microsoft Places is an AI-assisted workplace app embedded in Teams and Outlook, covering work plans, workplace presence, room and desk booking and space utilisation insights. Individual desk booking is a premium feature requiring a space licence.
Why consider it: The only product here with verified calendar-native booking, embedded in Teams and Outlook, with core features such as work plans and workplace presence already entitled in most Microsoft 365 plans. For a Microsoft-committed estate that is lower adoption friction than any integration. What does not carry over: no lockers or parking, no verified visitor management or wayfinding, individual desk booking needs a space licence per desk at unpublished cost, and setup is PowerShell-based Exchange administration.
- Cloud
- Commercial
- Desk and room booking
- Contact vendor for pricing
Envoy Workplace
Envoy
Envoy Workplace is a modular workplace platform covering desk, room and parking reservations, interactive live maps, visitor and contractor management, deliveries, room displays and workplace analytics, with per-module published pricing.
Why consider it: Books desks, rooms and parking with interactive live maps, and is far easier to budget: published per-module USD prices with Reservations at USD 5 per bookable resource per month annually, plus a real free Visitors Basic plan, where Robin publishes nothing and bills annually only. Visitor and contractor screening is stronger. What does not carry over: no lockers, no wayfinding named, presence is derived from HRIS, WiFi and access control rather than sensors, and prices exclude an undisclosed platform fee.
- Cloud
- Mixed
- Workplace experience
- USD 5 per bookable resource per month, Reservations Standard, billed annually, excludes platform fee
Kadence
Kadence
Kadence is an AI-assisted workplace operations platform sold in WorkOps and SpaceOps product lines, covering booking, visitor management, move management, stack and scenario space planning, HRIS integration and workplace insights, billed per active user.
Why consider it: Booking plus genuine space planning, and active-user billing that charges only for people who book in the month, which can be far cheaper than headcount suggests for patchy attendance. HRIS integrations with Workday, BambooHR and HiBob are named. What does not carry over: no lockers or parking, no device monitoring or calendar health alerting for display fleets, Outlook is not named in the Microsoft evidence, no published figures, no trial, and editable floor plans are a paid add-on.
- Cloud
- Commercial
- Desk and room booking
- Contact vendor for pricing
Skedda
Skedda
Skedda is desk and space booking software priced per bookable space rather than per user, with published regional plan pricing, Outlook and Google calendar sync, Slack and Teams integrations, SSO, webhooks, Zapier and a public API.
Why consider it: Worth considering only if your bookable space count is low and headcount is high, since Skedda charges per bookable space from 99 per month for 15 spaces in EMEA and APAC, with a free 14-day trial, where Robin publishes nothing. Important: Skedda documents Outlook calendar sync for availability and nowhere states that bookings can be created or cancelled from Outlook or Teams, so Robin explicit Outlook and Teams naming does not carry over. No floor plans, analytics, visitor management or lockers either.
- Cloud
- Commercial
- Desk and room booking
- USD 99 per month from, Starter EMEA and APAC, 15 spaces included, billed annually
What this page is not
This is not a ranking and there is no single best alternative. The right choice depends on what you are replacing and why, which is why each entry states a specific reason rather than a score. Capability values come from each product's structured profile, where anything unverified is labelled as such rather than assumed.
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