EAM and CMMS Software · CMMS
Q Ware CMMS
by Q Ware
Browser-based CMMS with work orders, recurring preventive maintenance, assets, inventory, vendor management, event booking and GIS mapping, sold mainly to schools, healthcare and government.
What it is
Q Ware is the most price-transparent product in this directory: three tiers with published per-user figures, two priced add-ons, and no user limit on any tier. In a category where most vendors hide behind a demo request, that alone makes it easy to evaluate, and the no-user-limit point means cost scales by how many seats you choose rather than being forced up by a cap.
The two services it sells alongside the software are more interesting than the feature list. Asset Data Collection and PM Program Build are done-for-you onboarding, and they address the thing that actually sinks CMMS implementations: nobody has a clean asset register or a sensible PM programme, and nobody has time to build one. For a small facilities team that is worth more than most features.
The honest limits are scope. Purchasing is PO upload rather than a procurement workflow, there is no API mentioned anywhere on the homepage, features page or pricing page, and asset hierarchy, IoT and predictive maintenance are not described. This is a competent work-order-and-PM system for a facilities team, not an asset management platform.
Capabilities
Each capability carries its own verification status. “Not verified” means exactly that: it has not been checked, and must not be read as absent.
| Capability | Status | Notes |
|---|---|---|
| Work order management Creation, assignment, approval and closure of work orders. | Yes | Corrective and requested work orders in one workspace, with customisable forms, workflows, statuses and notifications. source |
| Preventive maintenance scheduling Calendar, meter and usage-based schedule generation. | Yes | Work scheduling creates recurring PM tasks tied to assets or locations and auto-generates work orders. A PM programme build service is also offered. source |
| Mobile technician app A native mobile app for technicians, with offline capability where stated. | Yes | A responsive web app with full access on any device. Offline work order management is sold as an Unlimited-tier feature while the features page states an internet connection is required, so offline is disputed. source |
| Spare parts and inventory Storerooms, stock levels, reorder points and parts issued to work orders. | Yes | Consumable items and costs, inventory assigned to work orders as used, and reorder-point reminders. source |
| Procurement and purchase orders Purchase requisitions and purchase orders raised inside the system. | Yes | Purchase orders can be uploaded to track order histories, with invoices stored. This is PO record-keeping rather than a requisition, approval and receiving workflow. source |
| Contractor management External contractors and vendor workflows, not just internal technicians. | Yes | Vendor management with unlimited vendors, contacts, invoices and vendors assigned to assets and inventory. Contractor portals, SLAs and permits are not described. source |
| Maintenance KPI reporting MTBF, MTTR, downtime, schedule compliance and maintenance cost reporting. | Yes | Custom reporting for team metrics and KPIs, exportable to Excel or PDF. source |
| Asset register and hierarchy Parent-child asset structure with locations and equipment, not a flat list. | Not verified | |
| Predictive or condition-based maintenance Condition monitoring or failure prediction functions in the product itself. | Not verified | |
| Asset lifecycle and cost tracking Cost accumulated against an asset from acquisition through to retirement. | Not verified | |
| Multi-site operation Multiple facilities, plants or sites in one instance with separable data. | Not verified | |
| IoT and BMS integration Sensor, condition or building-management-system data reaching the system. | Not verified | |
| Documented API A publicly documented API, which is what makes every other integration possible. | Not verified |
Deployment
| Model | Supported |
|---|---|
| Cloud (vendor hosted) | Yes |
| On-premises / self-hosted | Not verified |
| Hybrid | Not verified |
Integrations
Cloud platforms
- Microsoft Azure source
Business applications
- Microsoft Excel source
Licensing and pricing
| Item | Value |
|---|---|
| Licensing model | Commercial |
| Free version | Not verified |
| Trial available | Yes |
| Published price | USD 22 per user per month (Team plan; Premium is USD 38 and Unlimited USD 55, no user limit on any tier) |
| Note | Q Ware publishes the most transparent price list in the directory: USD 22 per user per month for Team, 38 for Premium and 55 for Unlimited, with no user limit on any tier, plus Event Booking and GIS add-ons at 10 each, read on 7 November 2026. The page prints "$" without an ISO code, so USD is inferred from a US vendor. One tier-specific detail worth noting: offline work order management is limited to the Unlimited tier, while the features page says an internet connection is required, so the vendor contradicts itself on offline. |
| Official pricing page | Vendor pricing |
| Pricing last checked | 7 November 2026 |
Prices move and discounting is common. Treat anything here as a starting point and confirm with the vendor before budgeting.
Strengths and limitations
Strengths
- Fully transparent public per-user pricing across three tiers plus priced add-ons: the most price-transparent vendor in this directory. verified source
- No user limit on any tier, so cost scales by the seats you choose rather than being pushed up by a cap. verified source
- Done-for-you onboarding services, Asset Data Collection and PM Program Build, which address the thing that actually sinks CMMS implementations. verified source
- A 30-day free trial and single sign-on via Google or Microsoft Azure included in the product. verified source
Limitations
- No API is mentioned anywhere on the vendor's homepage, features page or pricing page. Integration is offered as a bespoke "custom interfaces" service instead. We are reporting the absence of any documentation across three pages, not asserting that no API exists. verified source
- Offline support is contradicted across the vendor's own pages: the features page says an internet connection is required while the pricing page sells offline work order management as an Unlimited-tier feature. verified source
- Purchasing is purchase order record-upload inside vendor management, not a procurement workflow. No requisitions, approval chains or receiving are described. verified source
Who it suits
Organisation sizes: Small, Medium
Well matched to small and mid-sized facilities teams in schools, healthcare, government, public works, airports, recreation and places of worship, particularly where a transparent per-user price and hands-on onboarding matter more than breadth.
Not the right choice where you need an API, a procurement workflow, condition monitoring or an asset hierarchy. And confirm offline before committing if your technicians work without signal, because the vendor's pages disagree about it.
Alternatives
Frequently asked questions
The vendor contradicts itself, so treat this as unresolved. The features page says the responsive web app requires an internet connection; the pricing page sells offline work order management as an Unlimited-tier feature. If offline matters, get it confirmed in writing and establish which tier you need.
None is mentioned on the homepage, features page or pricing page, and the vendor offers "custom interfaces" as a service instead. We checked three pages and found nothing, so we record this as unverified rather than absent, but if integration is part of your plan this is the product where you should ask first.
Paid onboarding where Q Ware builds your asset register and preventive maintenance programme rather than leaving you to do it. That is genuinely useful, because a bad asset register and a copied-from-the-manual PM programme are the two most common reasons a CMMS implementation produces nothing. Our own guidance on that is in why preventive maintenance programmes fail.
Sources and review basis
- Evaluation basis: vendor documentation and public sources, not hands-on testing
- Last reviewed: 7 November 2026
- Vendor: Q Ware
- Documentation: Official docs
References
- Q Ware CMMS product site accessed 7 November 2026
- Q Ware CMMS pricing page accessed 7 November 2026
Disclosure
Alongside advisory work I also build a CMMS and CAFM platform, so I have a commercial interest in enterprise software generally. No vendor in this directory has paid for inclusion, placement or wording, and there are no reseller or affiliate arrangements. Weigh the analysis accordingly.
Evaluating Q Ware CMMS?
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At a glance
- Vendor
Q Ware - Category
EAM and CMMS Software - Primary use
CMMS - Deployment
Cloud - Licensing
Commercial - Status
Active